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Patient relations

  • Patients & Visitors
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  • Patient Relations

The purpose of Patient Relations is to ensure that your experience at White Plains Hospital is a positive one. The Patient Relations team can help answer your questions about Hospital policies and your rights as a patient. They are available to advocate on your behalf to ensure that any concerns are addressed by the appropriate department. Our Patient Relations team has been designated by Hospital leadership to facilitate a formal review and follow-up to any concerns, as well as to work with patients and their families to find constructive solutions.

Our goal is to ensure that you and your families receive exceptional, safe, high-quality, and compassionate care and service. If, at any point, we are not meeting your expectations, please bring these concerns to the attention of a member of your care team or a manager where you are receiving your care, in order to resolve issues as soon as possible. If your concerns remain unresolved, please contact Patient Relations for further assistance.

Additionally, if you have questions, or if you require special services and assistance or need disability-related accommodations during your visit or stay, please ask a staff member for assistance or contact the Department of Patient Relations at 914.681.2150. To contact the Department of Patient Relations outside of normal business hours, please call 914.681.0600 and ask for the clinical coordinator on call.

Billing-related concerns

Insurance plans such as Medicare, Medicaid and commercial insurance (such as Blue Cross) will cover much of the costs of your hospitalization after your deductible is paid. You will be responsible for paying any deductible and charges not covered by your insurance as well as any telephone charges.

If you have questions about your insurance coverage during your stay, contact our financial counselors at 914.681.1004.

Please be aware that you may receive multiple bills for services provided to you at White Plains Hospital. We strongly urge you to contact your referring physician to discuss any additional fees that are not related to the facility that are associated with his/her service.

The following information is intended to help you better understand the billing process and who to contact if you have questions.

You will receive a bill from the Hospital for all services provided. You may also receive a bill for the professional diagnostic or treatment services provided by physicians in the following specialties:

If you have questions related to billing for these services, please contact the appropriate billing office listed above.

Any other questions concerning your bill should be directed to the Patient Accounts Department. This office is located at 101 East Post Road, 3rd Floor, White Plains, NY 10601. It is open from 8 a.m. to 4 p.m. Monday through Friday. You may contact them at 914.681.1004. You may email the Billing Department at

Notice of charity care

In recognition that all patients who seek healthcare from the Hospital may not have the financial resources or insurance coverage to afford care, the Hospital will make available a reasonable amount of uncompensated services to persons meeting the eligibility requirements.

Eligibility for free care will be limited to persons whose family income is not more than the current poverty guidelines established by the Department of Health and Human Services and is limited to New York state residents.

Persons whose income is greater than the guidelines may be eligible for charity care on a reduced-fee basis. For more information, call our Credit Department at 914.681.1016 or our Patient Accounts Department at 914.681.1004.

Discrimination notice

White Plains Hospital complies with applicable federal civil rights laws and does not discriminate on the basis of race, color, religion, sex, national origin, disability, sexual orientation, gender identity or expression, physical appearance, or age. White Plains Hospital does not exclude people or treat them differently because of race, color, religion, sex, national origin, disability, sexual orientation, gender identity or expression, physical appearance, or age.

White Plains Hospital:

  • Provides free aids and services to people with disabilities to communicate effectively with us, such as:
    • Qualified sign language interpreters
    • Written information in other formats (large print, audio, accessible electronic formats, other formats)
  • Provides free language services to people whose primary language is not English, such as:
    • Qualified interpreters service
    • Information written in other languages

If you need these services, contact Patient Relations at 914.681.2150.

If you believe that White Plains Hospital has failed to provide these services or discriminated in another way on the basis of race, color, national origin, age, disability, gender identity or expression, or sex, you can file a grievance with: Patient Relations, 41 East Post Road, White Plains, NY 10601.

You can file a grievance in person or by mail or fax. If you need help filing a grievance, please contact the Patient Relations Department at 914.681.2150 or fax to 914.681.2897.

You can also file a civil rights complaint with the U.S. Department of Health and Human Services, Office for Civil Rights, electronically through the Office for Civil Rights Complaint Portal, available at, or by mail or phone at:
U.S. Department of Health and Human Services
Centralized Case Management Operations
200 Independence Avenue, SW, Room 509F, HHH Building
Washington, D.C. 20201
800.368.1019, 800.537.7697 (TDD)

Complaint forms are available at

Interpreter services

For any White Plains Hospital patient and their families with limited English proficiency (LEP), speech or visual impairment, or who are deaf or hard of hearing, the Hospital will provide you with communication assistance free of charge. Please advise a staff member if you require communication assistance.

Ethics committee

The Hospital Ethics Committee is an advisory body consisting of representatives from many patient care and service areas throughout the hospital as well as members of the local community. Its mission is to further the delivery of excellent healthcare. The Ethics Committee strives to accomplish this by:

  • Educating all members of the healthcare team and the community regarding bioethical issues
  • Providing clinical ethics consultations and assisting with the resolution of ethical issues
  • Providing advice and assistance with the development or review of hospital policies when specific ethical issues might be involved

Clinical ethics consultation

Clinical ethics consultation is designed to offer a valuable service to optimize patient care, and to protect, the rights of patients and staff. Any Hospital staff member, patient or family member with a concern may request a consult. The ethics consult can be initiated by calling 914.681.2432 and leaving a message as directed. All messages will be picked up and assessed within 24 hours and evaluated for degree of urgency, which will determine the next level of action.